Privacy Policy

Last updated: November 10, 2026

QnAline ("we", "us", "our") operates the calendar and scheduling tools at calendar.qnaline.com. This policy explains what data we collect and how we use it.

What We Collect

• Name and availability: When you submit your availability through our calendar form, we store your name and your Yes/No/Maybe responses in a Google Spreadsheet.
• Schedule assignments: When an admin assigns you to a show, we store the assignment data (your name, show, date, role).
• Google Calendar access: If you choose to sync your schedule to Google Calendar, we request one-time access to create events in your calendar. We only add events — we do not read, modify, or delete your existing calendar data.
• Recordings: When you send a recording from the Recording Studio, we keep the recording and a record of your agreement to the Recording Terms below: your name, your account's email address, the date and time, your IP address and your browser. That record is kept as a log that is added to and not changed.
• Local storage: We use your browser's local storage to remember admin login sessions. No tracking cookies are used.

How We Use Your Data

• To display show schedules and availability to the QnAline team
• To create calendar events in your Google Calendar when you request it
• We do not sell, share, or transfer your personal data to any third parties
• We do not use your data for advertising, marketing, or profiling

Public Schedule

The published show schedule (show names, dates, times, and assigned crew names) is publicly viewable at calendar.qnaline.com/schedule. Availability responses (Yes/No/Maybe) are only visible to QnAline administrators.

Google Calendar Integration

When you click "Sync to Google Calendar", you are asked to sign in with your Google account and grant permission to create calendar events. This permission is used only at that moment to add your scheduled shows. We do not store your Google account credentials or maintain ongoing access to your calendar.

Google API Services User Data Policy

QnAline's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements. Specifically:

• We only use Google Calendar access to create show schedule events that you explicitly request.
• We do not transfer Google user data to third parties.
• We do not use Google user data for advertising or any purpose other than creating the requested calendar events.
• We do not store Google OAuth tokens beyond the immediate sync session.

Data Storage

Availability data and schedule backups are stored in Google Sheets. Schedule assignments are also stored on our server hosted by Railway. All data is accessible only to QnAline administrators.

Data Retention

We retain availability and schedule data as long as it is needed for scheduling purposes. Past months' data may be kept for reference. You may request deletion at any time.

Your Rights

You can request to view, correct, or delete your data at any time by contacting us. You can also revoke Google Calendar access at any time through your Google Account permissions.

Recording Terms

Version 2026-11-10. These are the terms a host agrees to when sending a recording from the Recording Studio.

These terms apply to each recording you send to Jimmy Snow Media LLC ("The Line") through the Recording Studio. By ticking the box and pressing "Keep and send", you agree to them for that recording. Doing so is your electronic signature.

1. Ownership. When you send a recording, you assign to The Line all right, title and interest in it, throughout the world and for the full term of those rights, including the copyright and every renewal and extension, in all media and formats now known or later developed.
2. Your name, voice and likeness. You grant The Line the irrevocable, perpetual, worldwide, royalty-free right to use your name, voice, likeness and performance as they appear in the recording: in the recording itself, in any work that includes it, and in advertising and promoting The Line and its shows, in any media. The Line may allow its channels, distributors and successors to do the same.
3. Editing. The Line may edit, cut, caption, combine, publish or not use the recording, and does not need your approval. To the extent the law allows, you waive any moral rights or similar rights in it.
4. No synthetic copies. Nothing here allows The Line to make a digital replica of you: a computer-generated imitation of your voice or likeness, saying or doing what you did not, that a reasonable person would take for you. Ordinary editing is not a replica.
5. Your promises. The recording is your own work. You are 18 or older. Nothing in it (music, video, pictures, other people) belongs to someone else or needs anyone else's permission. You are free to agree to these terms.
6. Payment. You are owed nothing for the recording or its use beyond what you and The Line have separately agreed.
7. Recordings you do not send. A take you delete or never send stays yours. These terms do not apply to it.
8. Further help. If The Line asks, you will sign any document reasonably needed to confirm its ownership.
9. Other agreements. These terms add to any written agreement between you and The Line.

Contact

For questions about this privacy policy or your data, email jimmy@qnaline.com.

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